Facility Rental Application

This Facility Rental Application Form is an important step in receiving approval for your event. Please provide the information requested so that Recreation staff can start the approval process for your booking. If you require assistance or have questions about the application form, please contact a Facility Pass & Booking Specialist at 403-309-8411 or facilitybookings@reddeer.ca.

  • Applications must be completed by a representative with signing authority.
  • To ensure your application can be processed, please complete all sections of this form. Required fields are marked with *
  • Facilities are dependent on availability
Part A: Applicant Information
Registration Numbers (if applicable)
Part B: Facilities Required
Part C: Event Information
Select up to seven preferred days, times and types of use below:

League schedule will be required upon Start-Up. If requesting time for a tournament or special event please use section at the end of this application.

You may upload your preferred schedule if your schedule exceeds 7 days. See the attachment section below:

Day of Week Start Time End Time Preferred Space Type of Use
Tournaments & Special Events
Name of Event/Tournament Date 1st choice Date 2nd choice Start Time End Time Facilities Requested
Part D: Documentation Requirements

For groups that are regular ongoing bookings and/or Non-Profit Organizations (NPO) please upload copies of the following:

Insurance
  • General Liability Insurance naming The City of Red Deer as an additional insured. Minimum $5 million is required.
Additional Clauses/Coverages Required

Participant Liability
This coverage will typically include coverage for individual’s participating in a sanctioned or authorized event, including related training activities. This may be phrased as "bodily injury to participants including participant to participant injury" or "participant exclusion does not apply."

Cross Liability
This clause allows parties named under a policy to sue each other (under normal insurance rules, an insured cannot sue themselves or another insured on the same policy).

Additional Insured
Certificates of Insurance must include the City as an additional insured and reference the mailing address for City Hall (Box 5008, Red Deer, AB, T4N 3T4). This provides the City with coverage from the renter’s policy.

Proof of Non-Profit status in good standing is required by submitting:
  • Copy of current Annual Return
  • Copy of current Annual General Meeting minutes

This collection is authorized by section 4(c) of the Protection of Privacy Act and section 3 of the Municipal Government Act. For questions about the collection of personal information, contact 403-309-8411.